The social security number is requested as the best and most effective way to uniquely identify you for the purpose of accurately processing and maintaining your educational records. This number is restricted to internal University use for the following: matching admission applications with ACT or GRE scores, matching admission status with housing agreements or financial aid, maintenance of your academic record, providing loan verification, and obtaining transcripts before and after graduation. To request information on limited access of the social security number, please contact the Student Service & Referral Center, Moulton Hall, Room 107, Campus Box 2202, Normal, IL 61790-2202 or (309) 438-2188 prior to the tenth day of class.
The diplomas are mailed to all students who graduate, by the Evaluation Services staff generally in July [for May grads], October [for August grads] and in March [for December grads].
The Illinois State Board of Education has evaluated Illinois State's teacher education programs and has given the University authority to grant entitlement to those students who complete an approved teacher education program. The entitlement directs the Illinois State Board of Education to issue a teacher's certificate.
No. Commencement is the celebration of the end of your schooling. Graduation is the official awarding of the degree after Evaluations has audited your record for requirement completion. That audit does not happen until after final grades are turned in, which happens after the commencement ceremony.
Just request what you need from Evaluations---via phone, fax, e-mail, or the SSRC.
Contact the SSRC.
There are several ways in which you can obtain enrollment verification:
Students who currently have access to the iCampus Portal , Illinois State University's Web Portal, can obtain an official enrollment verification report suitable for mailing to agencies and companies who require confirmation of collegiate enrollment by logging on to the iCampus Portal and entering your PIN (Personal Identification Number). A link to the National Student Clearinghouse can be found in the iCampus Portal’s Registrar channel on the Financial Aid tab.
Enrollment verification's can also be printed on Illinois State University transcript paper. You may order an enrollment verification either at the Student Service and Referral Center (SSRC), 107 Moulton Hall or you may download an order form and fax or mail it. There is no charge for this service. Allow approximately 48 hours for us to process your request after we receive it.
To order your enrollment verification by fax:
To order your enrollment verification form by mail, follow steps 1 through 4 above and mail your completed request form to:
Office of the University Registrar
Transcript and Enrollment Verification Services
Illinois State University
Campus Box 2207
Normal Il 61790-2207
If it is more convenient for you to come to the Office of the University Registrar, Moulton Hall, you may obtain and fill out an enrollment request form in the Student Service and Referral Center in Room 107.
Contact Evaluation Services at (309) 438-2282.
To obtain a diploma replacement, either download the request form or write a letter to Illinois State University, Evaluation Services, Campus Box 2202, Normal, IL, 61790-2202. In the letter, include the name to be printed on diploma, University Identification Number, date of birth, date of graduation, address, statement of reason for replacement, signature, and a check or money order for $5.00 made payable to Illinois State University. Allow six to eight weeks for processing.
If the original diploma was damaged in the mail, there is no charge for a diploma replacement. Send a written request along with the damaged diploma, to Illinois State University, Evaluation Services, Campus Box 2202, Normal, IL, 61790- 2202.
The University Identification number (UID) is a university-specific identifier that provides increased security with regard to identity theft. Because the Social Security Number (SSN) has meaning beyond its use as a unique person identifier, there is potential for abuse. The UID is a nine- digit number from 800-50-0001 to 879-99-9994.
Due to the danger of identity theft, persons who wish to change their first, middle, or last names on their transcripts or diplomas must provide a copy of their marriage license, a court order, or a dissolution decree certifying their name change. Please send a photocopy of one of these documents with your written or faxed request. We cannot accept a copy of your current driver’s license or social security card. Please be sure to sign this request. Without your signature, we cannot process your name change.
The student should complete a name and/or address change form at the Student Service & Referral Center in Moulton Hall, Room 107 any time the name, local address, home address or parent address changes. Address changes can also be completed by the student through the iCampus Portal or reported via telephone to the Student Service & Referral Center or by sending the request to the Student Service & Referral Center, Campus Box 2202, Normal, IL 61790-2202. Changes should be reported as soon as they occur. Note: If you have applied for graduation, this address change will not affect the diploma mailing address. If you wish to change your diploma mailing address, please contact Evaluations Services at 438-2282.
Changes of address for University residence halls and University-owned apartments are maintained online by staff in the University Housing Services. Addresses for employees are maintained by Human Resources or Academic Personnel.
Your Personal Identification Number (PIN) is a number used for registration purposes and is initially your birth month and birth day. It must be changed from your birth month and birth day the first time you access the "Student Information" channel in the iCampus Portal to any four digit number, except your birth month and birth day. You may change your PIN by accessing the iCampus Portal and following the instructions. The PIN may be changed at any time you choose. If you forget your PIN contact the Student Service & Referral Center in Moulton Hall, Room 107, (309) 438-2188.
The student should report the error to the Student Service & Referral Center, Moulton Hall, Room 107. The staff will correct the social security number and report the corrected SSN to several campus offices who utilize information from the various files (Housing, Financial Aid, Parking, Library, Student Dispute Resolution Services, Payroll, Graduate School, Honors, etc.). The student should use the incorrect social security number until he/she receives notification that the correction has been made. The systems to correct social security numbers are run nightly. Please note: a signed social security card is required to initiate this correction as well as a photo ID.
ISU employees: Changes made through the SSRC do not affect employee records. If you believe the social security number on these records is incorrect, please contact Human Resources.
